“Your event deserves to be excellent, efficient, and engaging.”
Start to finish Event Logistic Management:
❖ Work independently and manage multiple projects simultaneously with time management and prioritization skills.
❖ Manage event budget creation, tracking, estimates and post-event reports.
❖ Foster a collaborative and innovative work environment externally & cross-departmentally between event needs and event production.
❖ Strategize with Communications and Marketing teams to ensure clear and accurate event information & calls-to-action when promoting events.
❖ Create and maintain event websites, registration databases, and ticket sales/promotional timelines.
❖ Lead sourcing, negotiations, and booking for event venues, room blocks, food and beverage, audiovisual equipment, supplies, etc.
❖ Fulfill all event accounting timelines including purchase orders, contract deposits & final payments, attrition tracking, and program license renewals.
❖ Draft, read, and implement event diagrams, scripts, and production paperwork.
❖ Coordinate with vendors & suppliers before, day-of, and after events.
❖ Ensure proper staffing, staff training, and event briefing.
❖ Manage volunteer outreach, database management, day-of coordination, and retention.
❖ Oversee on-site management and coordination during events.
❖ Act as a resource for speakers, sponsors, exhibitors and attendees as a source of event knowledge and customer service.
❖ Review event success metrics to identify growth opportunities and strategies to implement event planning improvements.
Experience & Abilities:
❖ 11 years of,
- Managing live, hybrid, and virtual events.
- Facilitating cross-departmental interactions to create, plan, and execute events.
- Hiring, training, supervising and professional development of staff.
- Exceptional organizational and project management, including overseeing complex work streams across multiple functions with both technical and non-technical members.
- Managing department & event budgets including contracts, purchase orders and invoicing.
- Innovating accounting, database, and reporting procedures to streamline workflow.
- Hospitality & customer experience excellence.
- Data-driven mindset focused on setting and measuring ROI, KPIs and pipeline metrics.
❖ 2 years of,
- Managing large corporate events & conferences, 1.5k+ attendees with over $500K+ budget.
- Coordinating project management for an event calendar with over 100+ events/year, owning 50+ events.
- C-level, Exec, State and Federal communications.
- Non-profit / member association experience.
❖ Personal Skills
- Creativity, problem-solving and outside-the-box thinking.
- Strong written, verbal, and visual presentation skills.
- Ability to work with minimal supervision & take initiative without being prompted.
- Fast learner with ability to quickly assess a situation and make decisions with independent judgment to answer questions and resolve problems.
- Strong project management with the ability to organize and prioritize workload when managing multiple projects.
- Eagerness to learn and assume responsibility; proactively works to improve all events and internal processes.
- Team player with strong conflict resolution & interpersonal relationship skills.
- Exceptional service ethic and high expectations for quality & professionalism.
- Ability to think analytically and interpret results to improve outcomes.
- Willingness to travel, alone or with a team.
❖ Technical Skills
- Exceptional knowledge of: Microsoft Office suite (including extensive Excel use) and Microsoft Teams.
- Excellent knowledge of: Adobe Acrobat, Quickbooks, Constant Contact, Canva, Krita, Atlas/MCTrade, and WordPress.
- Strong knowledge of: CVENT, Zoom Webinar, AutoCAD, GoDaddy, Bluehost, Squarespace, Clover, Square, PayPal, SEO, HTML & CSS coding, and FTP programs.
- Working knowledge of: Salesforce; and general CRMs, project management software, registration software, proprietary payment portals, and database systems.
- Very comfortable with computers and interested in emerging technologies.
- Ability to quickly learn and use new tools and programs.
See Recent Event Examples on LinkedIn
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